Tarrant County Veterans Council
Constitution and Bylaws
Article I: Name and Purpose
The name of
this Corporation shall be the TARRANT COUNTY VETERANS COUNCIL. The
Corporation is organized exclusively for patriotic, charitable, civic and
educational purposes, and, the making of distributions to organizations
that qualify as exempt organizations under 501(c)(3)
of the Internal Revenue Code, or corresponding section of any future
federal tax code.
Corporation: (1) supports the military forces of the United States of America;
(2) encourages the maintenance of capable defense forces; (3) supports
programs which sustain veterans, their spouses, widows and dependents; and,
(4) coordinates veteranís programs in the Tarrant County, Texas area
of the Corporation will be conducted under and pursuant to Robertís Rules
of Order, Newly Revised.
Article II: Abbreviation
the Corporation shall be known as the "COUNCIL".
the Governing Council shall be known as the "GC".
Article III: Elected Officers
COUNCIL shall be governed by a GC of five officers and a minimum of six
Directors, all elected by COUNCIL membership. The GC shall concern itself
with policy making, budgetary, and administrative matters that relate to
the operation of the COUNCIL. Each of the members of the GC shall be a
representative of a member organization or the caucus defined under Article
VI, Section III. The COUNCIL shall elect only one representative from any
member organization, when all member organizations have had the opportunity
to nominate a person and there are no other nominations, then a second
member of any organization may be allowed to serve on the GC.
Officers and Directors will be nominated by a nominating committee
consisting of three members appointed by the President and approved by the
GC. The nominating committee shall present nominations at the October
meeting of each year for any vacancies. The nominations shall be published
by the Secretary and may be mailed by US MAIL or Electronic mail (Email) to
all member organizations and members at large at least ten (10) days prior
to any meeting where elections will be held. Nominations will be accepted
from the floor during any election.
(a) Officers and Directors are normally elected at the November meeting,
installed at the December meeting, and will assume the duties of their
offices on January 1.
office is vacated between annual meetings, a nominee shall be selected by
the GC, and the membership notified in accordance with Article III, Section
II. Election will be held by the COUNCIL at the next regular meeting.
officer who misses three consecutive meetings without prior notification of
a justifiable excuse (to be deemed justifiable by the GC) shall be
automatically removed from the GC, provided that he or she has been advised
in writing, following the second consecutive absence. It is the duty of the
Secretary to so advise that officer.
Article IV: Duties of Officers
GC Officers shall be elected by voting members for a term of
one (1) year or until their successors are elected. The President and Vice
Presidents shall not be eligible to succeed themselves more than one time
in their respective offices. Directors shall be elected for a term of two
years with the even numbered director positions expiring during the even
numbered years and the odd numbered director positions expiring during the
odd numbered years. The following shall be the officers of the GC and their
(a) PRESIDENT. The President shall be the Chief Executive Officer of
the GC. He shall preside at all meetings of the GC, and shall see that all
orders and resolutions of the GC are affected. The President shall execute
all bonds, mortgages, contracts, and other documents. Expenditures or
transactions exceeding a value of $300 must be approved by a majority of
the GC and countersigned by the Financial Officer.
(b) FIRST VICE PRESIDENT. The 1st Vice-President shall serve as the
chairman of the Operations Committee and will assist the President. This
officer will also serve as the President in the absence of the President.
(c) SECOND VICE PRESIDENT. The 2nd Vice-President shall serve as the
chairman of the Ways and Means Committee and also be responsible for public
affairs and community relations. He/She shall act in behalf of the
President or 1st Vice-President in their absence.
(d) Additional Vice-Presidents may be added as necessary. Procedures for
electing additional Vice-Presidents will be in accordance with Article III,
(e) FINANCIAL OFFICER. The Financial Officer will be the chairman of
the Finance Committee, keep a record of all moneys received and paid out by
the GC, and shall make a report of the same at each monthly meeting or upon
request of the GC. The Financial Officer shall co-sign, with the President
or 1st Vice-President, all financial instruments and documents.
(f) SECRETARY. The Secretary shall attend all meetings of the GC, record
all minutes and votes of all proceedings in a book to be kept for that
purpose, and shall perform duties for standing committees when required.
The Secretary shall give, or cause to be given, notice of called meetings
to all GC members in advance.
(g) Offices of (e) FINANCIAL OFFICER and (f) SECRETARY
may be held by the same person (having only one vote) but each office must
be voted independently in accordance with the provisions in Article III.
1 - Budget and Finance Chairman
2 - Parades Chairman
3 - Legislation Charmin
4 - Awards and Decorations Chairman
5 - Constitution and Bylaws Chairman
Director 6 - Membership Chairman
Article V: Presidential Appointments
President shall appoint a sergeant at arms, Chaplain, Parliamentarian, and
various ad hoc committees as necessary. Appointments shall be approved by
Article VI: Membership
organization of or with veterans, and with at least ten veteran members
in Tarrant or any neighboring county, may submit an application for
membership in the Council. Upon favorable vote by the majority of the GC,
and upon payment of dues, that organization will be accepted as a full
II: Dues and Representation
organizations shall pay dues and shall have voting rights as hereby
detailed. No organization may vote unless required dues have been paid and
are current. The Councilís Fiscal year shall be from 1 January to 31
December. Dues may be prorated for any new members. Dues shall be
determined each year by the GC. Dues shall be considered delinquent if not
paid by March 31. All organization(s) shall have one (1) vote.
veteran who served honorably, or any active duty person, may apply for an
individual at-large membership. Such individual memberships shall require a
majority vote of the GC and shall require payment of annual dues of $10.00.
In the event that such at-large memberships total ten (10) or more
individuals, such a body will become a sole collective caucus and be
entitled to one vote. A representative of this at-large group may also
stand for elected office, or be nominated for office.
or businesses may become corporate members. However, they shall have no
vote. Corporate memberships must be approved by a majority of the GC.
Annual dues for corporate membership shall be determined each year by the
COUNCIL meetings may be in person, or by written proxy. Such proxy shall be
furnished to the Secretary at the beginning of any meeting and will
constitute voting authority for the duration of that single meeting. Dues
must be current, in all cases, prior to any organization casting its own
vote or voting the proxy of another organization. To vote in any election
of officers, an organizationís dues must be current for 90 days prior to
said election. Voting at GC meetings must be in person only.
VI: Termination of Membership
The GC, by
an affirmative vote of two-thirds of the GC members present, may suspend or
expel and GC officer or COUNCIL member for cause after an appropriate
hearing. Any member subject to such action shall be notified, in writing,
of the reason or reasons for this action at least twenty (20) days in
advance of such vote. The notice shall include the cause for such
suspension or expulsion. Unless the member appeals to the GC, in writing,
within thirty (30) days of the vote for removal, the termination will be
Article VII: Meetings
I: Annual Meeting
COUNCIL shall hold its annual meeting each year during the month of
November. At this time, officers for the ensuing term shall be elected by
written ballot, or acclamation in case of only one candidate. The election
will be conducted under and pursuant to Robertís Rules of Order, Newly
II: Regular Meeting
COUNCIL shall hold regular meetings on the first Wednesday of each month,
at a time to be determined by the GC, and shall concern itself with items
within the scope and mission of Veterans helping Veterans.
III: Special Meeting
President or one of the Vice-Presidents with a five (5) day notice may call
special meetings. The purpose of this meeting will be specified in the
notification. No business other than that specified in the notice shall be
Secretary shall give written notice of the annual meeting, and all regular
meetings at which GC Officers or Directors will be elected. This notice
must be in writing and delivered either by US MAIL or Electronic Mail
(Email) to all members at least ten (10) days in advance of such meeting
and include nominations.
six (6) organizational members shall constitute a quorum.
Article VIII: Amendments
Constitution and Bylaws may be amended, altered, or repealed by a
two-thirds affirmative vote of the current membership present at any
regular meeting of the COUNCIL two (2) months after the date such changes
are proposed to the COUNCIL. The Secretary shall notify, in writing, either
by US MAIL or Electronic mail (Email) to all COUNCIL members not less than
ten (10) days prior to the meeting for voting on such proposed changes.
Article IX: Dissolution
COUNCIL may be dissolved by a two-thirds affirmative vote of the COUNCIL
membership at any regular or special meeting one month after the date such
proposal for dissolution is presented to the COUNCIL. The Secretary shall
notify all COUNCIL members of such proposal not less than twenty (20) days
prior to such a meeting.
time as this COUNCIL, the Tarrant County Veterans Council, is dissolved,
and after all liabilities of the COUNCIL are settled, all remaining assets,
if any, will become the sole property of the Tarrant County Veterans
Service Office, or any other non-profit organization formed, under Section
501(c)(3) of the Internal Revenue Code, to promote
purposes similar to this COUNCIL.
Article X: Revocation
upon the adoption of this constitution by the Tarrant County Veterans
Council, and acceptance by the State of Texas, all prior constitutions and
amendments are revoked and shall become null and void.
and Bylaws were approved by unanimous vote of the general membership in
attendance on June 3, 2015.
Kenneth R Cox, President
Terry Bigley, Secretary